Information for registration
In order to attend and present your paper at DoKDoK 2022 in Arnstadt, Germany, you have to register by submitting the filled-out registration form (accessible via the link at the bottom of the page). Additionally, the registration procedure includes the payment of the conference fee. The amount to be paid and corresponding date is given in the table below:
Full conference (housing & catering included)
We strongly recommend registering as soon as your abstract is accepted. This way, we can ensure that the received participant information is processed correctly and in a timely manner. As one of the main goals of DoKDoK is accessibility, an exception can be made if your submission has been accepted but you are, for some (justifiable) reason, unable to finish the registration procedure before the final deadline on August 14. In these cases , please inform us via e-mail at firstname.lastname@example.org .
The conference fee to be paid includes: the attendance fee, accommodation for the duration of the conference including food (breakfast, lunch, and dinner), as well as the conference dinner and the Social Day activity. Details on the payment procedure and accommodation are given below.
The payment procedure differs depending on whether you are a member of the Friedrich Schiller University Jena (FSU) or not (more specifically, it matters if your conference fee is paid by a supervisor at the FSU or not). If you have any questions feel free to contact us.
An invoice will be generated and sent out to the billing address you provide in the registration form. Please note that changes to the billing address are not possible once the invoice has been generated! In general, the invoice should be addressed to the person/institution actually paying it. Eg, if you pay the conference fee yourself beforehand, and get refunded by your institution later, use your private address and, if your institute pays it directly, use the address of your institute.
If you are a member of the FSU, please approach your supervisor and ask him/her if he/she is willing to pay your DoKDoK travel expenses including the conference fee by one of his/her FSU accounts. Upon agreement with your supervisor, please proceed with a travel authorization request ("business trip application") and follow the respective administrative guidelines of your institute.
You will stay in spacious, shared rooms with twin beds in the Hotelpark Stadtbrauerei, Arnstadt. We will presort roommates pairwise by gender and institute/research group. If you have a preferred roommate (eg, someone from your group, who is traveling with you), indicate that in the “Additional remarks” field of the registration form.
Please note that the conference fee does not include any accommodation outside the conference dates . Additionally, make sure to indicate any special requirements (dietary needs, allergies, disabilities, visa requirements, etc.) in the appropriate fields in the registration form.
DoKDoK 2022 will be held in accordance with the COVID-19 regulations prescribed by the Friedrich Schiller University Jena, which are in place at the time of the conference. The University's up-to-date COVID-19 policy can be found here de.
Registration scenario 1: You are member of the FSU Jena. In this case, please tick "private payment: no" and fill in the name and contact details of the person responsible for handling business trips in your department (e.g. the secretary or group assistant) into the mask for contact person, contact address etc. We will send an invoice to this contact person within FSU.
Registration scenario 2: You are NOT a member of the FSU Jena and your institution is paying the registration fee directly. In this case, please tick "private payment: no" and fill in the name and contact details of the person responsible for handling business trips in your department (e.g. the secretary or group assistant) into the mask for contact person, contact address etc. We will send an invoice to this contact person within your institution.
Registration scenario 3: You want to pay the registration fee privately. In this case, please tick "private payment: yes" and fill in your name and contact details into the mask for contact person, contact address etc. We will send an invoice to you.
- Cancellation until and including August 22nd, 2022: full refund minus 20€ handling fee.
- Cancellation from August 22nd, 2022: no refund
- Cancellations should be submitted in writing to the conference office. A substitute may be allowed provided such a request and the particulars of the substitute should be sent to email@example.com before August 22nd, 2022.
Waiver of Liability
In the event of an industrial disruption or natural disaster, DoKDoK cannot accept responsibility for any financial or other losses incurred by the delegates. DoKDoK cannot take any responsibility for injury or damage to persons or property occurring during or related to the DoKDoK 2022 conference in Arnstadt, Germany. All insurance, including medical cover, or expenses incurred in the event of the cancellation of DoKDoK 2022 is the responsibility of the delegate.
Use of pictures for advertisement
By registering to DoKDoK you agree to the usage of pictures made at DoKDoK for the purpose of advertising future DoKDoK conferences. If you do not want a picture of you taken at DoKDoK, you can make a statement when checking in at the beginning of the conference.