Registration information

Registration Fee 

To attend and present your work at DoKDoK 2026, held from 17^th to 21^st of August 2026 in Gera, Germany, register below. The registration fee includes attendance at the conference, including food (lunch and dinner), the Conference Dinner, and the Social Day. Please note that you will be accommodated in either a single or a double room. If you prefer to share your room with a colleague of your choice, please let us know in the intended section in the registration form below.

We strongly recommend registering as soon as your abstract is accepted! Only in this case can we ensure that invoices are processed and sent out as fast as possible. However, due to possible delays in their processing, invoices may not be sent until after the conference.

Payment Procedure

The payment procedure is different depending on whether you are a member of the Friedrich Schiller University Jena or not. 

Non-FSU members

An invoice will be generated and sent out to the billing address you provide below. Your conference attendance is guaranteed as soon as you finish the registration process. Please note that changes to the billing address are not possible once the invoice has been generated! Please make sure to check your institution’s regulations on travel costs and reimbursement. 

FSU members

If you are a member of FSU Jena, please approach your supervisor and ask her/him if she/he is willing to pay your DoKDoK travel expenses, including the conference fee, from one of her/his FSU Jena accounts. Upon agreement with your supervisor, please proceed with a travel authorization request ("Dienstreiseantrag") before and follow the respective administrative guidelines of your institute. There are four distinct categories. Student, Student with HiWi at the time of the conference, employee (you have your working contract directly with the university), External (for example, you are a PhD student at the FSU Jena; however, you do not have a working contract with the university but with another institution, for example, IPHT).  

Accommodation

You will stay at Victor's Residenz-Hotel, Gera. We have made reservations for all attendants. However, please note that the Hotel stay is not part of the registration fee; you will have to pay for the hotel as part of your business trip. We will try to accommodate you according to your input. If you have a preferred roommate (like someone from your group who is traveling with you), please leave a comment in the remarks section. 
Additionally, do not forget to indicate any special requirements (dietary needs, allergies, disabilities, visa requirements, etc.) in the registration form.

Disclaimer

Cancellation policy

Cancellations received by 19th July, 2026, are free of charge. If you are unable to attend the conference due to illness or other urgent, unforeseen circumstances, please contact us so we can consider your situation on an individual basis.

Waiver of Liability

In the event of an industrial disruption or natural disaster, DoKDoK cannot accept responsibility for any financial or other losses incurred by the delegates. DoKDoK cannot take any responsibility for injury or damage to persons or property occurring during or related to the DoKDoK 2026 conference in Gera, Germany. All insurance, including medical cover, or expenses incurred in the event of the cancellation of DoKDoK 2026, is the responsibility of the delegate.​

Use of pictures for advertisement

By registering for DoKDoK, you agree to the usage of pictures made at DoKDoK for the purpose of advertising future DoKDoK conferences. If you do not want to have a picture taken of you at DoKDoK, you can make a statement when checking in at the beginning of the conference.

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